Privacy Policy

PRIVACY POLICY

In easy to understand terms, I completely respect your personal information and will only ask you for the information I need from you. I will look after it, in the same way, I would want my own information to be looked after and kept secure. I will only share it with others where I need their help to deliver my service to you. Be assured I will never share your information in any other circumstances, nor will I sell it on elsewhere. Here are more details:

INTRODUCTION:

Planning2hire Photography takes your privacy very seriously. This privacy policy has been prepared in line with the EU's General Data Protection Regulation (GDPR), which promotes fairness and transparency for all individuals in respect of their personal data. This privacy policy applies to all data I process, and by using Planning2hire Photography you consent to my collection and use of such data. If you would like to get in touch about anything in this policy, or about your personal data then please contact: jenny@planning2hire.co.uk

THE DATA I COLLECT:

As a data controller, I collect a variety of data in order to deliver my services and I will manage your personal data transparently, fairy and securely.

I may ask you to provide me with the following data:

First Name

Last Name

Email Address

Postal Address

Postcode

Telephone Number

Obviously being a photographic business I also create and manage images as per my contractual agreement(s).

I use the above data to provide you with the service you have booked and contact you with information relevant to this service.

I collect this data on the following lawful basis: To arrange or fulfil a contract.

When you visit my website I also collect cookies. These are small pieces of data that websites send to a user's computer and are stored on the user's web browser. They are designed to enable the website to remember information, such as what a user might have put in a shopping cart for example. This helps me:

Deliver my service to you, personalise your experience and for marketing purposes.

WHICH THIRD PARTIES DO I SHARE PERSONAL DATA WITH?

I share personal data with the following third parties:

Your name, contact details are stored securely with The Dropbox which is used for administrative purposes only. This data is transferred outside of the European economic area to the United States under the protection of EU/US privacy shield.

Your photographs may be shared with my photographic printing lab and album manufacturers. Data is not transferred outside the European economic area.

Your photographs may be stored on an internal server or Dropbox. Data is transferred outside of the European economic area to the United States under the protection of EU/US privacy shield.

If you have opted in to allow your photographs to be used in my portfolio your photographs may be shared with social media platforms including Facebook, Instagram, Twitter, Google+ and YouTube. Data is transferred outside of the European economic area to the United States under the protection of EU/US privacy shield.

If you have opted in to receive marketing information your email address will be shared with Google mail. Data is transferred outside of the European economic area to United States under the protection of EU/US privacy shield.

There are also certain situations in which I may share access to your personal data without your explicit consent; for example, if required by law, to protect the life of an individual, or to comply with any valid legal process, government request, rule or regulation.

WHY DO I SHARE YOUR PERSONAL DATA WITH THE ABOVE?

I share your data in order to:

Fulfil my service to you, to keep your photographs safe and backed-up on cloud storage, for marketing purposes.

I may transfer personal data to a country outside of the European economic area (EEA) if necessary e.g. if a third party I utilise could have servers located outside of the EEA. If this is the case, I will either obtain your consent or otherwise ensure that the transfer is legal and your data is secure by following the EU's guidelines. You can see above where we send data outside of the EEA and on what basis I do so.

HOW DO I KEEP YOUR PERSONAL DATA SECURE?

I keep your data secure:

By following internal policies of best practice and by using Secure Socket Layer (SSL) technology when information is submitted to me online.

In the unlikely event of a criminal breach of my security I will inform the relevant regulatory body within 72 hours and, if your personal data were involved in the breach, I will also inform you.

CHANGES TO OUR PRIVACY POLICY AND CONTROL

I may change this privacy policy from time to time. When I do, I will let you know by changing the date on this policy, notifying customers of only significant changes. By continuing to access or use my services after those changes become effective, you agree to be bound by the revised privacy policy.

YOU HAVE THE FOLLOWING RIGHTS:

The right to be informed about the collection and use of your personal data

The right of access to your personal data and any supplementary information

The right to have any errors in your personal information rectified

The right to have your personal data erased

The right to block or suppress the processing of your personal data

The right to move, copy or transfer your personal data in certain circumstances

Rights related to automated decision making (i.e. where no humans are involved) and profiling (i.e. where certain personal data is processed to evaluate an individual).

I also give you the option to manage your data via:

Email: jenny@planning2hire.co.uk

Telephone: 07956 592414

While I do not hold personal data any longer than I need to, the duration will depend on your relationship with me, and whether it is ongoing.

I may keep some of your personal data for up to 7 years after our working contract with you has finished for Tax legislation purposes. After this time I will archive your photographs indefinitely along with your relevant details and consent forms. This is due to requests for replacement images being made several years after being taken.

If you have opted in for your photographs to be used in my portfolio these images may be kept indefinitely for marketing purposes.

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USB's may be available to purchase of the couple's full wedding album for £9.99 including P & Packing, if the couple's have given permission. If you would like to order a copy of their full album, please specify which album you require and how many copies. Please also include the album password. When authorisation has been obtained, I will then send through an invoice to your email address with details of how you can pay. Once payment is received, I will post your USB to your desired address.