In easy to understand terms, I completely respect your personal information and will only ask you for the information I need from you. I will look after it, in the same way, I would want my own information to be looked after and kept secure. I will only share it with others where I need their help to deliver my service to you. Be assured I will never share your information in any other circumstances, nor will I sell it on elsewhere. Here are more details:
THE DATA I COLLECT:
As a data controller, I collect a variety of data in order to deliver my services and I will manage your personal data transparently, fairy and securely.
I may ask you to provide me with the following data:
Obviously being a photographic business I also create and manage images as per my contractual agreement(s).
I use the above data to provide you with the service you have booked and contact you with information relevant to this service.
I collect this data on the following lawful basis: To arrange or fulfil a contract.
When you visit my website I also collect cookies. These are small pieces of data that websites send to a user's computer and are stored on the user's web browser. They are designed to enable the website to remember information, such as what a user might have put in a shopping cart for example. This helps me:
Deliver my service to you, personalise your experience and for marketing purposes.
WHICH THIRD PARTIES DO I SHARE PERSONAL DATA WITH?
I share personal data with the following third parties:
Your name, contact details are stored securely with The Dropbox which is used for administrative purposes only. This data is transferred outside of the European economic area to the United States under the protection of EU/US privacy shield.
Your photographs may be shared with my photographic printing lab and album manufacturers. Data is not transferred outside the European economic area.
Your photographs may be stored on an internal server or Dropbox. Data is transferred outside of the European economic area to the United States under the protection of EU/US privacy shield.
If you have opted in to allow your photographs to be used in my portfolio your photographs may be shared with social media platforms including Facebook, Instagram, Twitter, Google+ and YouTube. Data is transferred outside of the European economic area to the United States under the protection of EU/US privacy shield.
If you have opted in to receive marketing information your email address will be shared with Google mail. Data is transferred outside of the European economic area to United States under the protection of EU/US privacy shield.
There are also certain situations in which I may share access to your personal data without your explicit consent; for example, if required by law, to protect the life of an individual, or to comply with any valid legal process, government request, rule or regulation.
WHY DO I SHARE YOUR PERSONAL DATA WITH THE ABOVE?
I share your data in order to:
Fulfil my service to you, to keep your photographs safe and backed-up on cloud storage, for marketing purposes.
I may transfer personal data to a country outside of the European economic area (EEA) if necessary e.g. if a third party I utilise could have servers located outside of the EEA. If this is the case, I will either obtain your consent or otherwise ensure that the transfer is legal and your data is secure by following the EU's guidelines. You can see above where we send data outside of the EEA and on what basis I do so.
HOW DO I KEEP YOUR PERSONAL DATA SECURE?
I keep your data secure:
By following internal policies of best practice and by using Secure Socket Layer (SSL) technology when information is submitted to me online.
In the unlikely event of a criminal breach of my security I will inform the relevant regulatory body within 72 hours and, if your personal data were involved in the breach, I will also inform you.
YOU HAVE THE FOLLOWING RIGHTS:
The right to be informed about the collection and use of your personal data
The right of access to your personal data and any supplementary information
The right to have any errors in your personal information rectified
The right to have your personal data erased
The right to block or suppress the processing of your personal data
The right to move, copy or transfer your personal data in certain circumstances
Rights related to automated decision making (i.e. where no humans are involved) and profiling (i.e. where certain personal data is processed to evaluate an individual).
I also give you the option to manage your data via:
Telephone: 07956 592414
While I do not hold personal data any longer than I need to, the duration will depend on your relationship with me, and whether it is ongoing.
I may keep some of your personal data for up to 7 years after our working contract with you has finished for Tax legislation purposes. After this time I will archive your photographs indefinitely along with your relevant details and consent forms. This is due to requests for replacement images being made several years after being taken.
If you have opted in for your photographs to be used in my portfolio these images may be kept indefinitely for marketing purposes.